b. The following CLEO notification must also be completed. and the date. 4a. Have a JPG or JPEG photo of yourself less than 3mb in size ready in your computer for the eFile process. Use all black ink as stated at the top of the fingerprint cards and make sure the following boxes are filled out. a. 9c. The only problem is that he doesnt have enough room to list the Caliber, Barrel Length, & OAL for all five uppers in Box 4h. Save your User ID, password, and secret question info somewhere. . To the right of Box 13 is a box that asks for your Date of Birth. Now, you are asked to sign the Certification box, which says you understand that you are required to send the CLEO Copy of your Form 1 Application to you guessed it the CLEO. Name & Address When you are modifying an existing firearm, this will always be the Name & Address of the company that manufactured the rifle (or shotgun) you are turning into an SBR (or SBS). On the next page, fill out all the info about the suppressor so it will match the Responsible Person form you already submitted. Remember our buddy John Smith? If you recall ATF Form 7 (Application for a Federal Firearms License), responsible persons is defined in the instructions: A responsible person is: In the case of a corporation, partnership, or association, any individual possessing, directly or indirectly, the power to direct or cause the direction of the management, policies, and practices of the corporation, partnership, or association, insofar as they pertain to firearms.. Fingerprint cards (FBI Form FD-258). End of the ATF Form 23 Application - Page 1, Start of the ATF Form 23 Application - Page 2, ATF Form 23 - Page 2 - Gun Trust Applicant. Enter your ethnicity and race and move onto the CLEO part. Overall Length This is always the overall length of the firearm you are going to build. Mike Smith, Trustee. Were sure youve noticed that every time we refer to one of the copies of the Form 1 Application, the copy name is colored red. But we thought it sounded cool, which is pretty much the entire reason we wrote that last paragraph). Some engraving places wont do it without proof of a stamp, Ill just put it that way. Because Johns wife put the kibosh on "buying" any more guns, John has the brilliant idea of "building" a 2nd upper receiver to use on his Colt M4 Carbine SBR. Submitting a contact form, sending a text message, making a phone call, or leaving a voicemail does not create an attorney-client relationship. "10". There is too much info about gun trusts to put everything in this guide. You are requesting access to the ATFs eForms System from the Bureau of Alcohol, Tobacco, View the ATF's Official eForm 1FINAL RULE 2021R08F Walk-Through Guide Here Because the Smith Family Trust is the manufacturer, John will enter the information just like he did in Example #2, with one notable exception. will answer the background questions by completing the National Firearms Act (NFA) Responsible Person Questionnaire (ATF Form 23).[29]. Just remember if you see an 800 # from West Virginia, dont auto decline the call, as it is likely the feds looking for additional info. Each of these numbers is a link to the place where we found the information. [5] If you are going to keep your firearm at more than one place, enter the address of the place where you will keep the firearm most of the time. Question does the photo have to be a special type of could I just take a picture with my camera and print it on normal paper? I have a trust where I am the only member because its easier to keep all the records in one document. Bureau of Alcohol, Tobacco, Firearms and Explosives. Thisis your social security number. However, the directions on the Form 1 state that the address of a trust (Corp, other entity, etc.) Do not use .338 Lapua. Additionally, you get access to all of our other ATF Forms, as well as all gun trust forms. Country of Birth are easy if you were born in the US. 4b.Type of Firearm This will always be the type of firearm you are going to build, but what do you enter? eForms applications used to be approved much faster than paper applications, but that is no longer the case. } else { Yeah thats great and all, but what does it really mean? Date of Birth. Regardless, if you are a citizen of the Red, White, & Blue, check the box next to "United States of America." Caliber or Gauge. Item 3e - Photograph: The responsible person shall attach, in item 3e on the ATF copy of the form only, a 2-inch by 2-inch frontal view photograph taken within one year prior to the date of the filing of the form. Scroll down and click the Register button. For Example: Our buddy John Smith previously signed his name as: "John Smith, as Trustee" (in both Box 7 and the Certification). Reddit and its partners use cookies and similar technologies to provide you with a better experience. Law Enforcement Notification. Common titles include: Settlor, Manager, Member, Partner, President, Officer, Director, and Owner, but there are many other possible titles. So everyoneo n the trust needs to fill one of these out? I will proceed assuming you are filing under a trust, the steps will vary slightly if you are filing as an individual (not recommended). Note: do not enter your title (if you have one) after your signature. Country of Citizenship. Box 5015 Remember: If you are building a firearm from scratch you are not required to use a Model name. For example: 7.62 mm, .308, .308 cal, and 12 Gauge are all acceptable formats. is answered incorrectly (checking "No" when it should be "N/A") more often than all of the other incorrect answers put together. On the RP questionnaire, in spot 4b-4e, do I list Century's info and what's found on the gun? The contact form sends information by non-encrypted email, which is not secure. has different requirements. Choosing a selection results in a full page refresh. If you have a trust, you can add people to the trust, friends, family, whoever, and they will be able to use it without you needing to be there. You will then be able to pay for the tax stamp before you sign and submit. Enter the info for your CLEO in your area, most likely your sheriffs office and sheriff of your county. Please read all instructions on this form before submitting it to ATF. By accepting, you are giving the feds access your entire computer information system. After clicking next, you will be brought to the last page of this line item where you can attach other files for this line item. You dont need to put your social security number in but its highly recommended and makes the whole process faster. Certification. Have the first two pages of a signed and completed NFA Responsible Person Form scanned into your computer as a pdf. Committed to a mental institution. asks you to Check/List more than one, if applicable. Name and Address of Maker, Manufacturer and/or Importer of Firearm. If anything doesnt apply to you, simply enter N/A. Never enter "Multi" or "Multi-cal" If you enter anything other than one specific caliber, your application is 100% Guaranteed to be Rejected. The following CLEO notification must also be completed. )[15] are based on the SBR John is going to build. John says that adding a 2nd upper receiver is "kinda like a toofer! Please be aware that refusal to provide this informationmay result in a delay in the NICS background check process.". Barrel Length This is always the Barrel Length of the firearm you are going to build. For example, a corporate vice president whose duties include acquiring and approving contracts with explosives distributors would be considered a responsible . This happens all the time, but some people experience this SNAFU more often than others. Find the form here ATF Responsible Party Form print out however many you need and fill out just the first two pages. If you have a question, comment, input, or concern (or simply dont have any friends), please shoot us an email at GunTrust@TheTrustShop.net, Federal Bureau of Investigation CJIS Department, Copyright 2001 2021 by The Trust Shop. You might think this isnt a very common occurrence, but we get this question at least once a month. Or, if you are applying in your own name, select Individual. You will at least need to fill out anything with an asterisk. Even when the directions arent at odds with one another, they usually only make you more confused than you were before you read them. Do not list just anyone as a responsible person. This person must be willing to treat your license as if it were their own. And half of the time it only stops spinning because the eForms system freezes up. Name and Address of Maker, Manufacturer and/or Importer of Firearm. Other names used. If you are filling out your ATF Form 4 in conjunction with this form, you can visit our ATF Form 4 walk-through guide here. But for now, lets focus on the ATF Copy, which looks like this: There are several different ways you can navigate through this article. Our heads are going to explode!! 3i. Modifying an Existing Firearm is when you are going to use one of your firearms to make a new firearm. If the computer matches your name with the name of a prohibited person, you get denied or delayed. For Example: If you got your trust from the Trust Shop. This is your date of birth. Country of Birth. You can also purchasethe .EFT File Service here. The term includes a commitment to a mental institution involuntarily. 3e. Just put the name of the sheriff office, address to the sheriffs office, and the name and title of the sheriff. Model If you are modifying an existing firearm, you should enter the Model name that is engraved on the frame or lower receiver. where you enter the contact info of the applicant. 4a. Silencer, SBR, SBS, DD, AOW, and MG posts are all welcome here. Instead of the paper Form 1 Application, you can go to the ATF eForms website and try your luck with an electronic Form 1 Application. Enter the Trust Name and address from the Form 1, 4, or 5. This is the type of firearm you are applying for: Short-barreled rifle, short-barreled shotgun, silencer, machine gun, AOW, destructive device. Your financial officer may have managerial powers, but since he doesnt deal with firearm sales, he isnt required to be listed as a responsible person. (If that were the case, some companies would have hundreds of people listed on their application.). So, if you are unsure as to your race, we suggest closing your eyes and pointing a finger (like pin the tail on the donkey). 100% Guaranteed Form 1 Application Approval! This page has been updated for 41F, These links provide instructions on the ATF forms as of 2019 Form 1, Form 4, Form 5, Form 23. Ive seen people go ahead and get their tube engraved with the serial number while they wait, but Im not sure how allowed that is. You can find our walk-through guides for these forms below. Below your signature, you will need to print your name. Firearm Serial Number. Seriously What does info about Photocopying have to do with the Description of Firearm? From there, its a breeze. [33], Duplex Printing: You used to be required to print all of your application paperwork on both sides of the page. Also, does the ATF accept eSignatures? You can also take your own picture with your phone or camera and use that if its less than 3mb file size. If you are filing as an entity, everyone who is considered a Responsible Person in your trust or LLC needs to fill out an ATF 5320.23 Responsible Person Questionnaire. But another acceptable answer is "Investment and all other lawful purposes.". But we would be remiss to not point out that applying as a Corporation or Other Legal Entity is a terrible idea. For example, I ordered a few personal firearms records and the NFA Branch brochure while says that their goal is to process applications inside 90 days! Box 4 causes more confusion that any other part of the Form 1 Application. If you are filling out your ATF Form 5in conjunction with this form, you can visit our ATF Form 5walk-through guide here. Knowing that $3000 was a steal of a deal, John said: "Throw in your March 1980 Bo Derek Playboy and you have a deal. For example, John could enter: El Paso Police Department*El Paso County Sheriffs OfficeEl Paso County District Attorneys OfficeTexas Department of Public SafetyUnited States Attorneys Office for the Western District of Texas, * John can only use the El Paso Police Department as the CLEO if his ranch is located within the city limits of El Paso, Boxes 11-17This is where individual applicants enter their background information. Any applications for a Form 1, Form 4, or Form 5 postmarked on or after July 13, 2016 must also include Fingerprint cards and pictures. Box 15a.- 15f2 is a group of terribly worded questions. Next, you will need to add any Responsible Person you wish to be on your application. Incomplete applications can create significant delays. Responsible Person's Questions. I just used the same passport photo that was on my responsible party form that I scanned onto the computer. Do not list just anyone as a "responsible person." You can also use our ATF 5320.23 Generator to generate your paperwork without .PDF software. Box 1 Always select Box a. 15a. Firearm Model. View Original ATF Form 5320.23 - Responsible Person Questionnaire Walk-Through Guide Here, ATF Form 23 - Page 1 - Trust, Corporation or Other Legal Entity Applicant, ATF Form 23 - Page 2 - Trust, Corporation or Other Legal Entity Applicant. The ATF Form 5320.23 - Responsible Person Questionnairepaperwork requires you to submit fingerprint cards. Regardless (as we will need to do oh so many times), lets fix the directions for them. Cell phone numbers usually work best, as you always have it on you. You only need to fill out the first two pages, sign it, and scan it back into your computer. This is your date of birth. (Serial Number), the "for the use of the ATF" section at the bottom of Page 2, and Box 12 (Photograph). This box is not required to be filled out. We hope you enjoyed reading How to fill out the ATF Form 1 Application. In multi-store franchise situations, the store owners are often "responsible persons" on their own licenses, but the corporate managers are not. Having a clear and concise ATF Form 5320.23 helps the ATF enter the information when the ATF Form 5320.23 application is received. [34]. Thanks. If you have a UPIN, you will select the "Yes" box and included your UPIN Number. Serial Number If you are modifying a firearm, you are required to use the Serial Number that is already engraved on the firearm. The responsible party form is required to be filled by everyone in your trust. The first 2 pages are sentto the ATF and the second copy without the picture and serial number are sent to the local CLEO. All you have to do is take just the pages that say CLEO Copy on the bottom and mail them to the address on the CLEO form of your chief law enforcement officer. The CLEO Copy is sent to the Chief Law Enforcement Officer (we will go into more detail on this near the end of the article). There isnt a Definition 2k, but we are fairly certain they meant Instruction 2k, so lets look at it: Alright Lets scroll back up and find the Definition for Types of NFA Firearms. Tax Paid., Next comes the section where you choose between an individual and the representative of a company or gun trust. You can enter your DOB in the mm/dd/yyyy format, or write the whole thing out. Just because the moderator on the FaceBook Form 1 Builders forum is named "GunMaster2020" and swears he is the end-all-be-all Form 1 guru, that doesnt necessarily make it true. This is the 5320.1 (very similar to the 5320.23) it looks almost exactly like the 5320.23 Responsible Person form, except it will be all filled out by the ATF with the info you submitted during the eFile. [6], Corporations & Other Legal Entities: Do not enter your name in Box 3b. This is what you send in with your fingerprints. According to the ATF, a Responsible Person is anyone that "Possesses the power to receive, ship, transport, deliver, transfer or otherwise dispose of a firearm." In this example we will discussing the details of the ATF 5320.1. You can download the original Bureau of Alcohol, Tobacco, Firearms and Explosives ATF Form 5320.23 and our example filled out form below. Most of the time your title is going to be Trustee, but it could also be: Settlor, Grantor, Member, Partner, Officer, Director, Owner, etc. If you have a UPIN, you will select the "Yes" box and included your UPIN Number. You can not start manufacturing your suppressor until you get the approved stamp. This site will have something for everybody! $200 check for any NFA firearms ($5 check for any AOW transfers). The best answer we can give is that you should enter the next smallest political subdivision after country. The ATF eForm 1 isn't the only form needed to apply for a NFA tax stamp. If you dont have a UPIN, you obviously wont enter anything. Click next to move on to the Electronic Documents page. And, what happens if you accidentaly check "No" rather than "N/A?" FYI: The Trust Shop thinks your DOB is a special day and every bit worthy of having its own box #. if (x.className === "topnav2") { If youre a sole proprietor, you will be your own responsible person. If youre a partnership, youll probably have two persons. However, this information assists with theefficient completion of the National Instant Criminal Background Check System (NICS) background check. Use the User ID and Password you created in the registering step above. During the application process, the ATF will ask questions about your business and may require certain individuals to be listed on the application. You can also use our ATF 5320.23 Generator to generate your paperwork without .PDF software. After successfully submitting your form 1, you will get an email containing your CLEO docs. And, as previously indicated, John has a wife named Judy that says: "No person in their right mind needs such a butt-load of guns!" [13], Because you cant legally assemble your firearm until you receive your Tax Stamp, you will need to estimate this measurement. Type of Firearm. So when we say something that you dont believe, you can check whether or not we are completely full of crap by going straight to the source. P.O. This is one of the biggest reasons that a regular revocable living trust doesnt make a good (or even acceptable) Gun Trust. But aside from our general hatred of the eforms system, there are some other reasons we suggest sticking to the paper Form 1: Of course right now youre thinking: "But I wont make a mistake on my eForm 1." Just click on this link to the Fingerprint Card Order Form. This is where you upload the Form 5320.23 Responsible Person form that you have already filled out and saved on your computer. are the Original Manufacturer. Select Other Legal Entity if you are applying as a LLC, LLP, LTD, or other non-incorporated company. If filing as a trust (recommended) select Trust and click next. We walk you through the entire process. Race. In many cases, its safer to assign more responsible persons than you feel are necessary for your business, just in case theres a problem. In order to own an NFA regulated firearm, you need to submit your information, pay a tax stamp, and under-go a background check with the ATF. Here are examples for each applicant type: If you are submitting your Form 1 Application as a Gun Trust, you will sign your name followed by the title you use in your trust. If so, just GTS (Google That ShStuff) and youll find the answer on the manufacturers website. Here we go, finally. The PDF will create two copies and should be printed double sided. The most popular way to get a suppressor is through eFile because it takes significantly less time than paper filing. Hi my name is Neckbone and I started this site because I love firearms and shooting sports. This happens often with multi-store operations where the manager left or was reassigned and the business never got around to adjusting their license. You only enter a Trade Name if you are submitting your Form 1 as a Corporation (or Other Entity) and you conduct business under a DBA (instead of your official company name). Make sure the additional page includes your name (or the name of the trust, corp., etc.) So why do the directions in Box 1 tell you to complete Box 17? Rather, you need to enter your information two more times on the two additional Form 1 Applications. Number of Responsible Persons (see definitions) associated with the applicant trust or legal entity 16. 4c. Any applications for a Form 1, Form 4, or Form 5 postmarked on or after July 13, 2016 must also include Fingerprint cards and pictures. The following CLEO notification must also be completed. NOTE: DO NOT check the create new item box. After completing the form with your information correctly, a User ID will get auto-generated for you. You will now have an item under the Submitted/In Process section of your eForms dashboard. The SSN and UPIN are not required. If you select the"Other Country/Countries" box, you areexpected to specify what your country/countries of citizenship is/are. Needless to say, the missed opportunity to expand his meager firearms collection (as well as the hangover induced migraine) sent John into a downward spiral of "I dont own an SBR" depression. Whoever has authority over firearms in the business also has responsibility, as far as the ATF is concerned. Responsible Person Questionnaire (ATF Form 5320.23). (Whether that vagueness is intentional or unintentional, who knows?) And lastly, you will need to enter the method in which you are paying. In Example #5 John is going to store his SBR at the ranch in El Paso, Texas. Yep, there are some areas in the U.S. that are not located within a County, Parish, or Borough. 3b. 3g. If you wish to change the people listed as responsible persons on your FFL, you need to notify the ATF. [7] [8]. The SSN and UPIN are not required. If you are not a citizen of the USA, dont waste your time filling out the Form 1, as you arent going to be approved anyway. Have the notarized trust paperwork along with the add item page in your trust scanned into your computer as a pdf. Sometimes it can be hard to tell the difference between the Model Name and the Serial Number (like it is in the example above). For some reason the ATF decided your DOB is required, but not worthy of having its own Box #. Create an account to follow your favorite communities and start taking part in conversations. as shown Box 3b. u/NationalGunTrusts I have a question on Question 11, should I check yes and list my social security number on the form or am I misunderstanding that? This is also where you upload the Jpeg Photo under 3mb in size. Boxes 7,8 & 9 Simply Brilliant You are 1/3 of the way done with your Form 1 Application and the ATF wants you to sign your name, swearing (under penalty of perjury) that your application is complete & accurate. Passport photograph. 3d. 4b. That, and the fact that the big screen TV is in the bedroom, meant John had to pass on the deal of a lifetime. Responsible Person Questionnaire (ATF Form 5320.23). However, filing electronically may take only a few days to get approval . ),[9] Caliber (4c. This error occurs when you apply thesame date that your .EFTFile wascreated. Thats why I like to have the fingerprint cards filled out and ready ahead of time. 3a. The answer is "No."[26]. This is one of the most common mistakes made on the Form 1. At least there arent any mistakes in Box 2. Information located within this article isan original guide created by National Gun Trusts and not to be cited or used without the written permission of National Gun Trusts. 9a. If you are an alien, record your U.S.-Issued Alien or Admission Number you will enter that here. You need to upload a Responsible Person form for everyone on the trust along with a picture and all their information. You will start by navigating to the ATF's eForms site. Even though the directions quite literally tell you (in a ridiculously round-about way) to enter Firearm as the Type of Firearm to be made, we say thats probably not a good idea. However, its not smart to wait for the ATF to decide who should be listed as responsible persons. Its best to have an application package as complete as possible before sending it off to the ATF. You can find templates and write up your own trust. [12], However, unlike Model names, Serial Numbers are always required; and they need to be compliant with the ATFs rules & regulations on Serial Numbers. Always select the appropriate method of payment, regardless of how you are paying. ERROR!! Otherwise, if you are submitting your Form 1 Application as an Individual, you will complete Boxes 11-17 as follows: Boxes 11a.-11h. Weve created more than 10,000 Form 1 Applications for our customers, with All Lawful Purposes entered as the reason for making the firearm, so we suggest sticking with that. Out of the thousands of Form 1 Applications we helped create, 2 of them have been for destructive devices. 15f2. In the lines that ask about your FFL and SOT, you are more than likely going to write in N/A (not applicable). If you are submitting your Form 1 Application as Limited Liability Company (or other legal entity), you will do the same thing that a Corporation Applicant does. They added some fields, revised some fields, and moved some other fields to new locations. You will need to get the trust notarized, but they give you everything you need to add items, add people, remove people, change your address, everything you need relating to a gun trust. Its one page with the address to mail your fingerprints along with some info about you and your item. Congratulations! ' In the meantime, we recommend following the ATF guidelines, even if you don't agree with them. John subscribes to the theory: "if one extra upper is good, five extra uppers is better." Type of firearm is Silencer. Note 3E is only for the ATF version and not the copy for the CLEO notification. If you are both the Settlor and Trustee (or any other combination of Titles), you only need to add one of the titles after your name. 4a. 4e. Boxes 4b through 4e will be the information from the original manufacturer. You file a ton of paperwork with the FBI, and after they verify you are who you say you are, they will issue you a UPIN. How Is an ATF Form 1 Filed Electronically? Plus, I named my kids as the beneficiary of the trust so the items dont get donated to big brother when I die. But we assure you that simply isnt the case. The form should be already digitally signed as well. If you don't have a UPIN, select "No" for this question. I got the photo from Walgreens, just went to the photo desk and asked for passport photos. "Other Country/Countries" box, you areexpected to specify what your country/countries of citizenship is/are. Because John is modifying an existing firearm, some of the info in Box 4 will be about his existing firearm, and some of the info will be about his new SBR. Step by Step Walk-Through Guide for the ATFForm 5320.23 ResponsiblePersonQuestionnaire. State of Birth. What does that even mean? Country of Birth. If you are building a firearm from scratch, you can use any Model name you want. You will need to find out who the CLEO (chief law enforcement officer) for your county and enter their departments name, name and title of the official and the agency or department's address. Enter the name of the business (dont forget the inc., LLC, LLP, etc.) 2. You can take your own fingerprints or have them done at by the cops. But the important thing to keep in mind is that people are considered Responsible Persons based on their powers, not their title. Paying will bring you to another page where you enter all your card and payment info. The Rules of Behavior for ATFs eForms System must be accepted every 12 Months. John likes the idea of building an SBR. Upload all completed & signed Responsible Party Forms (ATF Form 5320.23) to your computer ATF Form 5320.23 - Example of completed Form 5320.23 ; Save a scanned photo of each trustee saved to your computer. Remember: The ATF says that if there is a Serial Number on the frame or lower receiver, it is considered a firearm. That means John should enter the address for the ranch in El Paso (he will also need to enter the El Paso address in Box 3b.). Press the space key then arrow keys to make a selection. Federal explosives laws define a "responsible person" as an individual who has the power to direct the management and policies of the applicant pertaining to explosive materials. 4d. If you are filling out your ATF Form 5in conjunction with this form, you can visit our ATF Form 5walk-through guide here. Take your time when you are entering your information on the 2nd & 3rd copies of the Form 1, as everything needs to appear exactly as it does on the ATF Copy. So, lets run that garbage through the Trust Shop translator program and see what we get: ERROR! So, he decides to build a silencer from a Fuel Filter kit. The only things that are different about this copy of the application are Box 13 (SSN) & Box 20 (payment info), which are both obscured. Is there any chance your kid has ever used his smart phone for something less than appropriate? In no way, shape, or form, are we slightly conspiracy theoryish.